Timetable

  • School and Institution-specific Indicators of Excellence are reviewed and updated as appropriate.
  • Potential applicants are encouraged to participate in mentoring support provided by the Learning and Organisational Development Team.
  • Heads of Institution should be ensuring that the  Staff Review and Development (SRD) process is followed for all employees in their institution. 
  • The Head of Institution actively reviews the list of eligible employees (provided by HR) and offers them the opportunity to discuss promotion.
  • Applicants seek advice on promotion from their Head of Institution (or other senior academic).
  • Committee memberships are agreed and meeting dates confirmed.
  • The scheme launches via an email from the Director of HR.
  • Applicants agree referees with their Head of Institution and include these in their application. 
  • Applicants must submit their applications via the process relevant to their pathway, as follows: 
    • Applicants on the R&T pathway must complete their application on the ACP Application Portal: https://irs.hr.apps.cam.ac.uk/apply
    • Applicants on the T&S and R pathways: the details for submission will be confirmed in due course.
  • The Chair/Secretary of each FC checks that submitted applications are complete, decides on appropriate FC-nominated referees for each applicant in collaboration with the applicant’s Head of Institution, gathers references and statements, reviews applications and takes the necessary action in preparation for the FC meeting.
  • At the FC meeting, the applications are evaluated, scored and ranked in accordance with the Assessment Criteria.  
  • Complete and checked applicant and assessment documentation is submitted to the HR Reward Team to be progressed to the SC.
  • The SC reviews the FCs’ scores and ranking of each application, checks the scoring has been consistently applied, moderates and adjusts scores if necessary, and creates a single ranked list of applicants for each academic office/post.
  • Complete and checked applicant and assessment documentation is submitted to the HR Reward Team to be progressed to the VCC.
  • The VCC moderates between each of the SCs to ensure a consistent approach has been achieved. Recommendations are made to the General Board (GB) for approval.  
  • The GB receives the recommendations from the VCC and confirms its support for promotions under the ACP 10-12 scheme.
  • A Report is published in the Reporter in June confirming approval of all promotions and recommending the establishment of Professorships (Grade 11 and Grade 12) and Clinical Professorships.   
  • Titles of Professors, Teaching Professors, Clinical Professors and Clinical Teaching Professors are published in a Notice in the Reporter in July/August.
  • Promotions are effective from the start of next academic year, 1 October.
  • Heads of Institution are advised of the outcome of applications in their Institution immediately after the GB meeting.
  • Applicants are advised of the outcome the following week.
  • Final date for feedback to be provided to unsuccessful applicants from Heads of Institution.
  • Unsuccessful applicants have the right to lodge an appeal against the decision of the VCC.  Appeals may be made only on the ground of an alleged material defect in the application of the procedure or in the documentation which was not prepared by the applicant and was used by committees which have considered the appellant’s application.
  • Appeals are considered.
  • If the Appeal stage of the exercise is not completed by October, applicants who wish to reapply can submit applications before the outcome of the appeal is known.