You are responsible for preparing and submitting your application to the Secretary of the FC for the institution to which your office or post is assigned via the online portal and by the deadline date specified in the Timetable.
You should complete the relevant online application and provide evidence and examples that best support your case for promotion/progression and clearly demonstrate how you meet the Assessment Criteria, referring to the Indicators of Excellence for guidance.
Those who applied for the same office in the previous year's exercise (2022) will be considered re-applicants. Please refer to the section on references for further details.
This section sets out certain requirements relating to the form and basic content of required information.
Publications
You should include details of your publications, as follows:
- An up-to-date list of publications, set out in accordance with the conventions of the relevant academic discipline.
- The publication list should include only work that has been published, is in the public domain, and is available for consideration.
- Work in progress or completed but not yet published, including proofs and pre-prints, must not be included;
- Citation data, in disciplines where this is appropriate, may be included; consideration of an application will not be prejudiced if citation data are not included.
- Copies of publications must not be included.
- The publication list should be in a clear chronological order, stating for each publication (including any books) the year of publication, and page numbers and number of pages (where available*). Peer-reviewed publications should be listed separately. Where relevant, it would be helpful if you could clearly mark publications since your last promotion.
*It is recognised that page numbers and numbers of pages may not be available for online publications.
Definition of “published”:
Work is regarded as published if it is traceable in ordinary catalogues and if copies are obtainable at the time of application, or at some previous time, by members of the public through normal trade channels; proofs of papers and pre-prints not yet published are not submissible.
The list can include work published electronically where it is regarded as published in the same formal sense as a journal or book. This includes free electronic journals that are refereed and accessible to the public. Placing a paper on a University web page does not count as publication but electronic publication of invited and/or contributed talks published as part of the proceedings of a Higher Education Institution or related body is acceptable provided hard copies are available in published form.
Non-standard contributions:
For disciplines where the communication of research results is not, or is only partly, in the form of conventional scholarly publication, other forms of contribution should be listed.
Evidence of teaching and/or researcher development (to the extent relevant in each case) should include:
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A record of all under and postgraduate courses taught over such a period as to demonstrate evidence of fulfilment of the teaching criteria (normally not less than three years).
- The annual number of hours of teaching undertaken in your Institution (stint)
- Details of administrative work that the Institution has agreed to be equivalent to part of the annual teaching stint.
- Details of any regular and substantial contribution to the teaching programmes of other Institutions.
- An up to date list of postgraduate students formally supervised, including results, over the period of employment.
- Details of research groups over such a period as you consider necessary;
- Summary of examining duties.
Samples of course descriptions, hand-outs, bibliographies, summary evidence of student and/or researcher feedback may be included, up to a maximum of ten sides of A4.
If your duties do not include teaching, or you have been formally dispensed from discharging teaching duties on a temporary basis, you should make this clear in your application, giving the reasons and dates.
If you have been formally dispensed from discharging teaching duties on a temporary basis, but wish your teaching contribution to be assessed and can provide evidence of this contribution while in employment at the University and/or in Colleges over at least the previous three years prior to the dispensation, you should make this clear in your application to allow your teaching contribution to be assessed by the Committees.
College Teaching
You may include details of College(s) teaching and work undertaken as a College Director of Studies, in which case the name and College of the Senior Tutor should be given.
Clinical Work and Postgraduate Medical Teaching and Training
If you hold an Honorary NHS consultant contract, you should provide details of your contribution to postgraduate medical education and training. Information provided in relation to teaching will be considered under the teaching criteria and information provided in relation to clinical duties will be considered under Service to the University and Academic Community.
Clinical Veterinary Work and Postgraduate Veterinary Teaching and Training
If you are engaged in veterinary clinical work, you should provide details of your contribution to postgraduate veterinary teaching and training. Information provided in relation to teaching will be considered under the teaching criteria and information provided in relation to clinical duties will be considered under Service to the University and Academic Community.
You should provide a list of contributions other than in teaching and research undertaken in your Institution/School/University and any service to the academic community outside the University that you wish to have considered. This service may include public engagement work.
If you hold an Honorary NHS consultant contract you should include details of your participation in regional and national committees (e.g. Royal Colleges, General Medical Council) and bodies concerned with undergraduate and postgraduate medical education, as well as details of your clinical duties.
If you are engaged in clinical veterinary work you should include details of your participation in regional and national committees and bodies concerned with postgraduate veterinary education, as well as details of your clinical duties.
You must include a personal statement* in support of your application, which demonstrates how you meet the Assessment Criteria of the office to which you are applying. Where applicable, you should highlight information about your achievements since your last promotion.
With regard to the evidence provided of research/scholarship, you should make clear your role and contribution in large, multi-author publications. You might also wish to highlight key advances set out in your papers. If your research results do not take the form of conventional scholarly publications, you should provide information about this. Where applicable, you should include a self-assessment of the impact of your work on your research team.
If you consider your teaching and/or research to be interdisciplinary you should explain clearly the interdisciplinary aspects of your work and indicate which of the University institutions your work mostly concerns.
Student feedback is an important factor in assessing the effectiveness of teaching, course development and innovation. Therefore, your self-assessment should take into account student feedback on the courses you have taught or are teaching. The Head of Institution may comment on this self-assessment in the Institutional Statement. With regard to teaching duties (if applicable), you should include a self-assessment of the impact of your work on students.
You are encouraged to record any Contextual Factors that have affected your performance over the last five years. Contextual factors may include, but are not limited to: part-time working, ill health, disability, caring responsibilities and periods of prolonged leave such as maternity, parental leave or bereavement. These details should be provided in the separate Contextual Factors section, which has a word limit of 500 words.
The University recognises that many research and teaching staff will have faced difficulties in carrying out their usual duties during the COVID-19 pandemic. We therefore welcome a COVID Impact Statement (word limit of 1,000 words) from you detailing the impact on your current or future work. This may include access to labs and other resources due to building closures, access to primary data or opportunities to travel abroad to disseminate research or other circumstances. It may also include impacts as a result of caring responsibilities for children and/or other dependants, mental health issues such as heightened stress and anxiety over this period, or other disability related impacts.
*Please note, the personal statement has a word limit of 1,000 words.
You must indicate in your application whether you want your application to be evaluated by reference to Option 1 weighting (research-weighted) or Option 2 weighting (teaching-weighted). These Options are explained in more detail in the Scoring: Associate Professorships guidance. You are advised to discuss this issue with your Head of Institution and/or CV mentor.
The completed application should be submitted to the Secretary of the FC via the online portal and by the deadline date stated in the Timetable.