Application for Promotion

You must include a personal statement* in support of your application, which explains your case for promotion, and demonstrates how you meet the Assessment Criteria of the office to which you are applying. Where applicable, you should highlight information about your achievements since your last promotion/appointment. 

With regard to the evidence provided of research, you should highlight up to four key research outputs since your last promotion/appointment, and describe their significance in terms of your discipline, and of your contribution to them, in order to demonstrate the quality and value of your research. You are advised to limit these descriptions to 50-100 words per output. The outputs must be publicly available for consideration. In addition, your role and contribution in large, multi-author publications should be made clear. If your research results do not take the form of conventional scholarly publications, you should provide information about this. With regard to researcher development (where applicable), you should include a self-assessment of the impact of your work on your research team.

If you consider your teaching and/or research to be multidisciplinary, you should explain clearly the multidisciplinary aspects of your work and indicate which of the University institutions your work mostly concerns. 

Student feedback is an important factor in assessing the effectiveness of teaching, course development and innovation. Therefore, your self-assessment should take into account student feedback on the courses you have taught or are teaching. The Head of Institution may comment on this self-assessment in the Institutional Statement. It is acknowledged that some institutions do not have formal processes for gathering student feedback.  In these cases, reference to informal student feedback can be included, although such feedback should not be directly solicited from students.

With regard to teaching duties (if applicable), you should include a self-assessment of the impact of your work on students. 

*Please note, the personal statement has a word limit of 1,000 words.

You are expected to demonstrate a rising career trajectory in your application, i.e. an active and progressive contribution to your field. You can provide evidence spanning your entire career to demonstrate your trajectory, although you are expected to focus principally on achievements since your last promotion/appointment, to best demonstrate your continuing rising trajectory.

Contextual Factors

You are encouraged to record any Contextual Factors that have affected your performance over the last five years.  Contextual factors may include, but are not limited to: part-time working, ill health, disability, caring responsibilities and periods of prolonged leave such as maternity, parental or bereavement. This may also include difficulties you faced as a result of the COVID-19 pandemic which continue to impact your current or future work.

These details should be provided in the separate Contextual Factors section, which has a word limit of 500 words.

If you choose to provide Contextual Factors which include health-related matters, the Faculty Committee assessing your application may refer you to Occupational Health, in order to obtain specialist medical advice about the impact of these matters on your duties.  It is important to note that providing Contextual Factors will not have a detrimental effect on any application for promotion, nor will an Occupational Health referral.

In this section, you will be asked to provide information in the following sub-sections:

• Grants: details of major external grants and contracts awarded (including values and dates), both current and over the last 5 years, together with the names of co-investigators where applicable. Please note, student awards cannot be classed as grant capture.
• Publications: see below for more details on this.
• Talks and Research Associations, including a list of major lectures/seminars, or other research presentations (with month and year), and details of postdoctoral and other researchers, including visiting academics, with whom you are or have been directly associated in the recent past. You will also be asked to indicate if you were the keynote/plenary speaker at any of your talks. Generally, keynote speeches are considered the primary speech, which sets the central theme of a conference, whereas plenary speeches cover a broad range of topics. However, in some disciplines, these terms keynote and plenary may be used interchangeably.
• Other Scholarly Contributions, which can be additional information about other contributions or work that you wish to be taken into account that has not already been set out in your application, i.e. other kinds of research or research-led outputs that are relevant to your discipline that have not been captured in your publications list, or another section of your application. The outputs must be publicly available for consideration, and you must explain how the outputs are relevant to your research. For examples of the types of outputs to include in this section, please review your School's local Indicators of Excellence. You can also discuss this with your Head of Institution, and/or mentor assigned via the ACP CV Scheme.

Publications

You should include details of your publications, as follows:

• An up-to-date list of publications, set out in accordance with the conventions of the relevant academic discipline.   
• The publication list must be structured into sections, including a section for peer-reviewed publications and a section for pre-prints and author accepted manuscripts which have a persistent Digital Object Identifier (DOI);
• Within the sections referred to above, the publications list must be in a clear chronological order, stating for each publication (including any books) the year of publication, and page numbers (where available*). Where relevant, you must clearly mark publications since your last promotion/appointment with an asterisk;
• The publications list must include only outputs which are publicly available** for consideration. Publications which have been “accepted and are in press” but are not yet publicly available must not be included in the publications list. However, if you would like to refer to an in-press publication in your personal statement (in addition to the four highlighted outputs (see above), you can do so;
• Work in progress but not yet completed must not be included;
• Citation data may be included in disciplines where this is appropriate; consideration of an application will not be prejudiced if citation data are not included.  For the avoidance of doubt, applications will not be assessed on the basis of citation data/metrics alone, and these will be used in conjunction with qualitative indicators of research quality and impact, in line with the University's guidance on the Responsible Use of Metrics in Research Assessment;
• Copies of publications must not be included.
• Please note the points above are intended as guidance only.  You are encouraged to follow disciplinary norms when preparing their publications list, which may differ from the above.

*It is recognised that page numbers may not be available for online publications.

**It is recognised that in certain circumstances, a publication/output may not be publicly available, for example due to data confidentiality or ethical reasons. If this is the case, please explain briefly why the material is not publicly available and, if relevant, note any protocols by which others in your community might be able to access it.
 

Outputs which can be included:

All research and research-led publications that are publicly available** for consideration (i.e. copies are obtainable at the time of application, or at some previous time, by members of the public through normal trade channels) can be included in your publications list.

Non-standard contributions:

For disciplines where the communication of research results is not, or is only partly, in the form of conventional scholarly publication, other forms of contribution should be listed in the “Other Scholarly Contributions” section of the application form (see above).

Co-authored and multi-authored publications

You should provide details of your role and contribution in co-authored and multi-authored publications, as explained in the section on the Personal Statement.

You should provide a list of contributions other than in teaching and research undertaken in your Institution/School/University and any service to the academic community outside the University that you wish to have considered. This might include service on the central University bodies, working parties, reviews, engagement in widening participation activity, the design and delivery of outreach programmes, contribution to the subject undertaken outside the University, editorial work, contribution to academic societies and meetings, details of research management, of research groups and the creation and management of multi-institutional national/international research facilities. It may also include public engagement work.

If you hold an Honorary NHS consultant contract you should include details of your participation in regional and national committees (e.g. Royal Colleges, General Medical Council) and bodies concerned with undergraduate and postgraduate medical education, as well as details of your clinical duties. 

If you are engaged in clinical veterinary work you should include details of your participation in regional and national committees and bodies concerned with postgraduate veterinary education, as well as details of your clinical duties.