At each stage of the process, and in addition to ensuring the business of each committee is carried out in accordance with this guidance, the Chair is required to ensure that:
- Each application is assessed against the published Assessment Criteria;
- Committee members are aware of School/Institution ACP R&T Guidance and understand that Indicators of Excellence are suggestive in nature and non-exhaustive; not all indicators will be relevant to all applicants;
- Appropriate consideration is given to any declared Contextual Factors and advice is sought from the relevant HR Schools Team in advance of the meeting as appropriate;
- Appropriate consideration is given to applications where the subject area crosses School Committee boundaries (see Multidisciplinary Applications);
- Prior to concluding business, committees must review and consider the scoring of applications holistically, to ensure they have applied the scoring methodology consistently across all applications;
- The Minutes (Assessment Records) of each committee meeting are an accurate record, include the justifications for the committee’s decisions, reflect the scores awarded and are approved by each member. The Assessment Record should be a summary of the committee's assessment and the recommendation, and should not include detail on the contents of the application; and
- All necessary action is taken following approval of the Minutes.
Faculty Committee Chair
Specifically, the FC Chair is expected to ensure that:
- Applications are assessed to check whether the appropriate academic office has been applied for (and may request a revised application to be submitted in time for consideration; such cases are exceptional and must be clearly justified);
- There is an appropriate gender balance of applications and explanations provided by the Heads of Institution are reviewed and appropriate action taken before the FC meeting; and
- The Institutional Statement is sufficiently detailed and contains sufficient explanation.
School Committee Chair
Specifically, the SC Chair is expected to ensure that they:
- Liaise, if necessary, with the Chair of any other SC to which a FC has referred an application; and
- Liaise, if necessary, with the Chair of any FC that considered applications submitted to the SC.